Single Track Mind Cycling Club Board Meeting Minutes

Meeting Date: February 10, 2003

Location: Nifty Fifty’s

Attendees:

Pat Sprouse

Kathy Edick

Dave Goulet

Mike Curly

Julia Shozen

Rick Russell

Ralph Loewen

Chris Church

Arold Aguon

Business Agenda for February’s Meeting:

Annual Budget discussion:

Kathy Edick presented a breakdown of last year’s expenses and last year’s income. The Annual budget was modeled after last year’s income expense numbers. The budget was discussed but the details were not finalized yet at this meeting. The treasurer would present something further developed for the March meeting for review. It was noted by the President that a carry over or an inordinate amount of not spent income was not appropriate for a non-profit club. Extra cash should be used for further mountain bike club related activities. Several possible projects were suggested. A clinic to train ride leaders in First Aid skills was one suggestion that was considered worthy for the club. Another suggestion was to request suggestions from the membership at large as to extra desired club activities that the members would like the club to fund with any extra available cash.

Review Ride Release Forms:

It was decided that we should have our lawyer look over our current ride release forms and get his approval or recommendations for modification of our forms. The secretary agreed to take on the task of contacting the lawyer to do this. Two forms are now used; the minor release forms and the general ride release forms. We also need to know how long we should keep the signed ride release forms.

Other Topics of Discussion:

Ralph Loewen agreed to take on the important job of Trail Maintenance Coordinator for 2003.

Vince was concerned about the break ins into cars at Victor Falls. Our help in crime prevention at this location was discussed. Posting a sign advising riders to take valuables with them on the trail and not leaving valuables in cars was the best suggestion for helping with car break in prevention.

Poker Run Publicity plan was presented by Pat Sprouse.

Rick Russell proposed to organize a unique type of fun ‘not a race’ ride which he called ‘STM 4 Hours of Adrenalin ride’ for the club members. The board approved his proposal to organize such a ride.

It was suggested and then approved by the board that the club motto should be on the front of every newsletter and the board members names with contact information, phone or email should be always available in each newsletter should a member need to contact an officer of the club.

New member rides and promotion of new members to go on rides and participate in activities was discussed by having ride leaders make personal calls to new riders was discussed. The need to possibly create a new a new volunteer position of club promotion or membership contact was discussed.

The March meeting was scheduled for March 10^th at 7:00 PM.

Julia Shozen, Secretary

February 17, 2003